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Data collection tips

What is a directory? A Directory is a source of company information, it is the collection of data all stored in one easily accessible place, it is data that is split into categories and searchable to the public. It is essentially a database of information containing company names, phone numbers, email address, fax numbers and addresses. They come in a few different forms. Have you ever picked up the Yellow Pages at home? That is a paper directory, on online one is essentially the exact same thing but stored on a server and accessible via the internet.

They vary greatly in size, some may contain a few hundred businesses but the larger ones can contain detailed information on millions of businesses. The address, website and phone numbers are not the only information you may find on an online one, if the company has requested it you may even find an advert detailing their company, what it does where it is located and how it can help you.

Some directories focus specifically on an industry sector (and example of this is the 'Promotional' market), there are some directories out there that only allow promotional company to advertise wit them, another specific industry you may come across is 'Manufacturers'.

Whether you're targeting the consumer or business market, the first step to optimising lead generation is to make sure you're using sufficient quality data.
Your own market data should be up to date, compliant and have sufficient information to enable effective segmentation and targeting of prospects. If you are in any doubt as to the quality of your data or if you want to expand your pool of prospects a professional list broker can really help.

Direct and email pieces really must have a strong focus on a 'call to action'. You need to strongly suggest to the reader that they should take a particular course of action. 'Buy Now' is seen everywhere, largely because it works! Including a call to action serves two purposes. It starts the reader moving along the sales cycle through such actions as registering for further information, a product trial or to download vouchers and coupons. In addition, using tracking codes on coupons or website addresses the call to action allows you to monitor responses to your creative piece.

When creating your call to action, consumers respond better to direct and email communications with an emphasis on a clear offer . Your main aim should be to create an offer to attract a purchase as early as possible in the sales cycle. Examples of this sort of offer are percentage discounts or two for one offers.

In B2B marketing things are somewhat different. Although simple offers have a place, thought leadership-based calls to action tend to initiate earlier purchasing decisions. Your calls to action for this group could include invitations to web-based seminars or to download research surveys and the latest white papers.

How to collect data easiest way

Collection of the Correct Data- Data is gathered, in the Measure phase, by the procurement of questions to the consumer. This is the place where is is crucial that the questions being posed are the right ones, and that they are asked by the Six Sigma team, only then will the proper understanding of the pertaining subjects be achieved. When the right question is posed in the the right way, only then will you receive the right answer. This answer can be used to make improvements in your business.

Tips to Getting the Right Data- Here are a few tips that can prove helpful in all types of Six Sigma projects: The first thing that needs to be done is to ensure that those involved in data collection are themselves aware about the utility and importance of the data. This helps in eliminating any misunderstandings, which can lead to incorrect phrasing of questions .Data collection can be handed over to an objective third party to reduce any sort of bias regarding the information collected. 3. There are factors such as the location, machinery, the person on a job, the shift, etc., which are very much important for consideration.

It is not ideal to have to perform this process again due to errors being made. Your employees may not be able to spare extra time on the process. Make sure to ask good questions that are to the point, providing maximum comprehension level and making responses easy to be made. If using a questionnaire style method of collecting data, use the style similar to a spreadsheet in place of rows. This will make understanding come easier.

If you provide guidelines with the questionnaire regarding some of the critical and complex questions, then the probability of getting wrong answers is minimized. Though this seems unnecessary, it is important to note down on the data collection form the name of the data collector, so that if there is a need to follow up for clarification, it becomes possible. Last but not least, if a trial run of the data collection is undertaken, it will be a good review of the questions, so that those which seem incorrect can be sorted out.

Lastly, if anything seems if-y, you can pin point those questions before delivering information to the client. Keeping these tips in mind before performing data analysis will ensure great results.

Marketing Data collection

In the era of marketing, advertising and consumption, it does not matter so much to get data collected about us. The heart of the matter for the companies is what they could do with those data, how they could increase their sales and forecast future.

Data mining is a method became very popular in 1990s, which aims to reach optimum efficiency in planning and organization thru collecting data from gigantic databases and determining specific trends, allowing to forecast future. Having used artificial intelligence, this method is based on analyzing “significant” data and trends by computers, which takes many years for an ordinary man to collect those data. In the beginning such significant data seem “irrelevant”, but following computer analysis, it could appear as “relevant” by comparing two parameters. For example, according a survey run in a supermarket chain, families buying nappies tend to buy beer as well. So, a promotion campaign is held with the concept of “Party Time for the Families with Kids”.

Why is it so important to connect medicine and insurance, public and private sector, automobile demand graphics with avocado and banana curves? Before answering this question, it would be better to check how such a thing could be possible.

The key concept of data mining is to purge specific data series by sorting and comparing among gigantic databases. Despite “Merge and Purge” and “Database Enrichment” methods remained out of fashion as compared to “data mining”, data could be really transformed into valuable information and atomized easily.

It is not easy to set up such huge databases. Many legal and illegal companies and people appeared to collect databases, especially e-mails currently. Metro mail is one of the largest companies collecting mail addresses, currently collecting and selling e-mails, established in 1948, hiring 3000 people with a sales turnover of over USD 281 million. It “hunts” data researching from different resources ranging from state records to surveys, which also include income, house holding, marital status, age groups and even the team supported. So Metro mail is the no 1 company as required specific name-address info. On the other hand, it has a gigantic database continuously developing with data about almost every house in the USA . In addition to such legal companies, there are also pirate ones producing data for pirate CDs.

Cookies innocently embedded in our computers, security cameras tracing us on the streets, retina scanners at airports, mobile phone call centers recording what we said for us, machines recording what we wrote and tools registering our actions…It is a world that do not care about us, but our data.

There is a new possible future ahead in case there is not a social consciousness formed to pass the overseas laws protecting invidual privacy. That future is “profitable” for companies, “secure” for states but “nightmarish” for us, ordinary people.

How to get useful marketing data

To create a successful 360 degrees direct marketing campaign, you need an integrated and complete business or consumer database. Today, over 87% of organizations in the US have incomplete databases. Collected over the years through several sources such as direct mail, website, telemarketing, promotions, events, and more – their database is now a mix of customer information with some critical data missing in each of the contact fields.

There are several companies all over the world, offering database appending services with high match rates. Through these services you can have a foolproof database that will help you in generating more bang for each marketing dollar you spend.

Revive old contacts – It will help you in getting the latest customer contact details including name, title, phone, email ID, mailing address, state, zip, and more, so that you can communicate even to old and lost customer contacts. The updated NCOA in the vendor’s database will enable you to reach the ones who had moved out and re-touch them.

Open doors to new ways of marketing – Once you get the complete database in your hand, you can touch your prospects at several points through multi-channel marketing. By having a direct marketing strategy with a mix of email, direct mail and telemarketing activities, you can increase your customer participation and retention rates.

Boost response rates – Reduce wastage due to undeliverable mails, boost response rates and increase savings on postage and printing. This will significantly reduce your customer acquisition and marketing costs.

Data cleansing – Apart from adding the missing info you can also get your data corrected for errors such as obsolete locality names; miss-spelt localities, names and e-mail Ids, zip codes; fraud names and email addresses, among others.

Gain competitive advantage – By delivering the right content to the right prospects at the right time, through the right channel, you can move a step ahead of your competition. Cost of acquiring new customers is much higher than keeping the old ones, so leverage the potential of your existing contacts.

Faster turn-around – Data appending vendors provide a host of appending services such as email appending, phone appending, fax appending, address appending and reverse appending. They provide append rates ranging from 30-70% (based on the shape of your in-house database) and deliver results within a week or two, so that you can start your full-circle marketing campaign right away.

How to collect lead based data

Whether you're targeting the consumer or business market, the first step to optimizing lead generation is to make sure you're using sufficient quality data.
Your own market data should be up to date, compliant and have sufficient information to enable effective segmentation and targeting of prospects. If you are in any doubt as to the quality of your data or if you want to expand your pool of prospects a professional list broker can really help.

Direct and email pieces really must have a strong focus on a 'call to action'. You need to strongly suggest to the reader that they should take a particular course of action. 'Buy Now' is seen everywhere, largely because it works! Including a call to action serves two purposes. It starts the reader moving along the sales cycle through such actions as registering for further information, a product trial or to download vouchers and coupons. In addition, using tracking codes on coupons or website addresses the call to action allows you to monitor responses to your creative piece.

When creating your call to action, consumers respond better to direct and email communications with an emphasis on a clear offer . Your main aim should be to create an offer to attract a purchase as early as possible in the sales cycle. Examples of this sort of offer are percentage discounts or two for one offers.

In B2B marketing things are somewhat different. Although simple offers have a place, thought leadership-based calls to action tend to initiate earlier purchasing decisions. Your calls to action for this group could include invitations to web-based seminars or to download research surveys and the latest white papers.


When is comes to collecting lead information on-line, be careful about how much information you ask for. People are becoming more aware of the value of their data and are more reticent about handing over their information. Many people will only part with their details if you are offering something they perceive to be of equivalent or greater value in return.

Interrogate your existing consumer/market data for clues as to what your prospects would consider to be of value.

Remember it's better to collect basic information that people are happy to part with, name and email address, so that you can strike up regular communication. Attempting to capture too much information too early on in the sales cycle can act as a deterrent and valuable leads can easily be lost this way. Keeping data collection forms short and simple with very few fields is key to making sure visitors provide their contact information.

Above all ensure any information collected and permissions given must be treated ethically and in accordance with the latest data regulations.